10 Ways to Save Money on Transcription Services
by Leva Duell - Secretarial Business-In-A-Box
Apply the following guidelines to speed up transcription, avoid time delays and mistakes, and reduce transcribing fees.
- Use a good quality microphone. Position the microphone near all speakers to pick up all voices clearly.
- Check the batteries in your dictation equipment.
- Use tapes designed for voice dictation. They filter out background noise. Demagnetize and clean the tape after every 10-30 hours of use.
- Erase the tape before dictation and indicate the end of transcription to avoid transcribing old materials.
- Rewind the tape to the beginning of the dictation.
- Dictate in a quiet environment. Turn off the TV and radio. Distance the microphone from air conditioners and fans. Avoid noise, background music, and acoustics in restaurants, outdoors, and airplanes.
- Speak clearly. Instruct people not to talk simultaneously. Identify all speakers.
- Don't eat, drink, or chew gun when dictating. (you'll be surprised how many people do this).
- Discuss the purpose of the transcription and any special style preferences. Do you want a verbatim transcript such as court transcriptions? Do you want to include sounds like uh, um, hmmm? Do you want to indicate laughter and indication of long pauses?
- Provide supporting documents or a list of unusual words and words with questionable spelling ( technical terms, names, streets, cities, i.e., Kathryn /Katherine /Catherine/Caterine, Ann/Anne, Bryan/Brian, Cardiff, Caminito. The transcriptionist may not be familiar with some words. Avoid time delays and costly revisions by spelling unusual words.
A clear dictation and high quality recording will increase the transcription speed and accuracy, and keep the transcription fees low.
Read more articles by Leva Duell at:
http://www.startasecretarialbusiness.com/articles_reprint.html
Leva Duell - Website Owner and Author of Secretarial Business-In-A-Box
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